Registration

Pitch Perfect and Boost the European Bioeconomy 2025

Registration will open on June 1^st, 2025 and close on November 18^th, 2025.

Cancellations after November 7^th, will not be refunded.

For participation on 24 November, the registration fees below will be charged. The fees give access to the keynote lectures, reverse pitch sessions, satellite events, informal networking & matchmaking, all (coffee)breaks and the informal walking dinner.

• Registration fee for participants giving a (reverse) pitch* presentation: € 180,29 (€ 149 + 21% VAT*)
• Registration fee for participants NOT giving a pitch* presentation: € 240,79 (€ 199 + 21% VAT*)

For participation on 25 November, the registration fees below will be charged. The fees give access to the pitch sessions, networking, matchmaking via an online tool, lunch, coffee breaks and closing drink.

• Registration fee for participants giving a pitch* presentation: € 180,29 (€ 149 + 21% VAT*)
• Registration fee for participants NOT giving a pitch* presentation: € 240,79 (€ 199 + 21% VAT*)

For participation on 24 AND 25 November, the registration fees below will be charged. The fees give access to the keynote lectures, reverse pitching session, informal and formal (online tool) networking & matchmaking, pitch sessions, coffee breaks, walking dinner, lunch and closing networking drink.

• Registration fee for participants giving a (reverse) pitch* presentation: € 301,29 (€ 249 + 21% VAT*)
• Registration fee for participants NOT giving a pitch* presentation: € 361,79 (€ 299 + 21% VAT*)

The “Open Day for Start-Ups, SMEs and (Corporate) Investors” at the Bio Base Europe Pilot Plant (Ghent) on 26 November is free of charge, however, in case you register for this site visit and do not participate without notification (Deadline for cancellation: Monday November 17th, 2025), a no-show fee of € 75 (excl. VAT) will be charged to cover for catering and shuttle bus (Brussels-Ghent-Brussels) costs.

*The reduced fee for pitchers is only valid for the person pitching and not for other participants from the same company/organisation.
*In case you applied for a pitch slot via abstract submission, we recommend to register after receiving confirmation of your pitch slot. You can then register using the unique registration code you received in the email confirming your pitch slot.
*Prices include 21% VAT. Since the place of service is Belgium, art. 21§3, 2° WBTW obliges us to add 21% VAT to all invoices. 

Payment & Invoicing

Payment can be made online upon registration. After submitting your registration, you will be automatically directed to the online payment tool. You can use either a credit card or a maestro bancontact card to complete your payment. After successful payment, a confirmation page will open, please, download your invoice and/or payment receipt here, you will not receive those documents via email.

Participation in satellite events

Indicate in the registration form below which satellite events you will participate in. We will pass on your intention to participate to the organizer of the specific event. They will then inform you of the further steps to be taken to finalize your registration.

Accommodation

We made block bookings at three different hotels, making sure we can offer rooms for all budgets. Rooms can be booked for a maximum of three nights: Sunday 23.11 to Monday 24.11; Monday 24.11 to Tuesday 25.11 and Tuesday 25.11 to Wednesday 26.11.

Rooms can be booked by registered participants only, on a first-come-first-served basis. You will find the booking link in the confirmation email you will receive after registration.

Once the block bookings are complete, availability at these particular hotels can no longer be guaranteed and prices will go up. Participants are of course free to arrange their own accommodation.

*prpn = per room per night – ** pppn = per person per night
*Shuttle: As shuttle services are operated by the hotel and not by the conference organiser, we will try to assist you as good as we can, but cannot guarantee transfers deviating from the usual itinerary.

Travel Vouchers

A limited number of 30 travel vouchers, worth €500 each, will be made available through the Pilots4U powered by CoPilot project. Start-ups, not older than 5 years, and located more than 300 km from Brussels will be able to apply. The call (OC3 – Part 3) opens on 14 August 2025 and closes on 14 October 2025 (5 pm CET). More info soon at: https://copilot-project.eu/open-calls/.

Registration Form

Personal Information

First Name *

Last Name *

Company/Organisation *

Job Title *

Email Address *

Mobile

Company Address

Address *

Address Line 1

Address Line 2

City

State / Province / Region

Postal Code

--- Select country ---AfghanistanAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntarcticaAntigua and BarbudaArgentinaArmeniaArubaAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBolivia (Plurinational State of)Bonaire, Saint Eustatius and SabaBosnia and HerzegovinaBotswanaBouvet IslandBrazilBritish Indian Ocean TerritoryBrunei DarussalamBulgariaBurkina FasoBurundiCabo VerdeCambodiaCameroonCanadaCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos (Keeling) IslandsColombiaComorosCongoCongo (Democratic Republic of the)Cook IslandsCosta RicaCroatiaCubaCuraçaoCyprusCzech RepublicCôte d'IvoireDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEswatini (Kingdom of)EthiopiaFalkland Islands (Malvinas)Faroe IslandsFijiFinlandFranceFrench GuianaFrench PolynesiaFrench Southern TerritoriesGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHeard Island and McDonald IslandsHondurasHong KongHungaryIcelandIndiaIndonesiaIran (Islamic Republic of)IraqIreland (Republic of)Isle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKorea (Democratic People's Republic of)Korea (Republic of)KosovoKuwaitKyrgyzstanLao People's Democratic RepublicLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacaoMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMicronesia (Federated States of)Moldova (Republic of)MonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth Macedonia (Republic of)Northern Mariana IslandsNorwayOmanPakistanPalauPalestine (State of)PanamaPapua New GuineaParaguayPeruPhilippinesPitcairnPolandPortugalPuerto RicoQatarRomaniaRussian FederationRwandaRéunionSaint BarthélemySaint Helena, Ascension and Tristan da CunhaSaint Kitts and NevisSaint LuciaSaint Martin (French part)Saint Pierre and MiquelonSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint Maarten (Dutch part)SlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth Georgia and the South Sandwich IslandsSouth SudanSpainSri LankaSudanSurinameSvalbard and Jan MayenSwedenSwitzerlandSyrian Arab RepublicTaiwan, Republic of ChinaTajikistanTanzania (United Republic of)ThailandTimor-LesteTogoTokelauTongaTrinidad and TobagoTunisiaTurkmenistanTurks and Caicos IslandsTuvaluTürkiyeUgandaUkraineUnited Arab EmiratesUnited Kingdom of Great Britain and Northern IrelandUnited States Minor Outlying IslandsUnited States of AmericaUruguayUzbekistanVanuatuVatican City StateVenezuela (Bolivarian Republic of)VietnamVirgin Islands (British)Virgin Islands (U.S.)Wallis and FutunaWestern SaharaYemenZambiaZimbabweÅland IslandsCountry

VAT number *

Registration Questions

My Organisation is a *SelectAssociationCluster OrganisationConsultancyEquipment SupplierEU PolicyFunding BodyIncubator and AcceleratorsInvestorLarge EnterprisePilot Facility and CDMOsRegional PolicyResearch OrganisationSMEStart-Up

I was informed about this event via *SelectEmailSocial mediaWebsiteThrough one of the organising platformsOther

Do you have any dietary restrictions or any other special needs? *

• Yes
• No

Please select all that apply *

• Vegetarian
• Vegan
• Gluten Free
• Other

Please specify other *

May we add your details to the matchmaking system (Swapcard)? Being added to the system allows you to plan in advance meetings that will take place on 25 November 2025 in the dedicated matchmaking area. *

• Yes
• No

I am registering for *

• 24 November 2025: Keynote, Investor Pitches and Informal Walking Dinner, € 240,79 (€ 199 + 21% VAT)
• 25 November 2025: Pitching, Matchmaking and Networking Event, €240,79 (€ 199 + 21% VAT)
• 24 and 25 November 2025: Two-day Conference, € 361,79 (€ 299 + 21% VAT)

Prices are including 21% VAT. Since the place of service is Belgium, art. 21§3, 2° WBTW obliges us to add 21% VAT to all invoices.

Did you receive a registration code? *Select choiceYesNo

My registration code is

Will you participate in the study visit to Bio Base Europe Pilot Plant for (to be) start-ups, SMEs and (corporate) investors? *

• Yes, and I will hop on the free shuttle bus from Brussels Airport to Bio Base Europe Pilot Plant and back
• Yes, and I will use my own transport to Bio Base Europe Pilot Plant
• No, I will not participate in the study visit

The study visit on 26 November will take place at Bio Base Europe Pilot Plant in Ghent. A free shuttle bus will be provided from Brussels Airport to Bio Base Europe Pilot Plant and back.

I am interested in attending the coaching webinar Scaling your bio-innovation with the EU Innovation Fund. , taking place on 21 October 2025 at 2 PM CEST. *Select choiceYesNo

The coaching webinar will be organised on October 21st, 2025 at 2 PM via MS Teams.

I will attend the webinar Think big, pitch smart: Get investor-ready in one hour, taking place on 4 November 2025 at 4 pm *Select choiceYesNo

We respect your privacy.. Your details will always be treated confidentially.

Submit registration and complete payment