Pitch Perfect and Boost the European Bioeconomy 2025
Registration will open on June 1st, 2025 and close on November 18th, 2025.
Cancellations after November 7th, will not be refunded.
For participation on 24 November, the registration fees below will be charged. The fees give access to the keynote lectures, reverse pitch sessions, satellite events, informal networking & matchmaking, all (coffee)breaks and the informal walking dinner.
- Registration fee for participants giving a (reverse) pitch* presentation: € 180,29 (€ 149 + 21% VAT*)
- Registration fee for participants NOT giving a pitch* presentation: € 240,79 (€ 199 + 21% VAT*)
For participation on 25 November, the registration fees below will be charged. The fees give access to the pitch sessions, networking, matchmaking via an online tool, lunch, coffee breaks and closing drink.
- Registration fee for participants giving a pitch* presentation: € 180,29 (€ 149 + 21% VAT*)
- Registration fee for participants NOT giving a pitch* presentation: € 240,79 (€ 199 + 21% VAT*)
For participation on 24 AND 25 November, the registration fees below will be charged. The fees give access to the keynote lectures, reverse pitching session, informal and formal (online tool) networking & matchmaking, pitch sessions, coffee breaks, walking dinner, lunch and closing networking drink.
- Registration fee for participants giving a (reverse) pitch* presentation: € 301,29 (€ 249 + 21% VAT*)
- Registration fee for participants NOT giving a pitch* presentation: € 361,79 (€ 299 + 21% VAT*)
The “Open Day for Start-Ups, SMEs and (Corporate) Investors” at the Bio Base Europe Pilot Plant (Ghent) on 26 November is free of charge, however, in case you register for this site visit and do not participate without notification (Deadline for cancellation: Monday November 17th, 2025), a no-show fee of € 75 (excl. VAT) will be charged to cover for catering and shuttle bus (Brussels-Ghent-Brussels) costs.
*The reduced fee for pitchers is only valid for the person pitching and not for other participants from the same company/organisation.
*In case you applied for a pitch slot via abstract submission, we recommend to register after receiving confirmation of your pitch slot. You can then register using the unique registration code you received in the email confirming your pitch slot.
*Prices include 21% VAT. Since the place of service is Belgium, art. 21§3, 2° WBTW obliges us to add 21% VAT to all invoices.
Payment & Invoicing
Payment can be made online upon registration. After submitting your registration, you will be automatically directed to the online payment tool. You can use either a credit card or a maestro bancontact card to complete your payment. After successful payment, a confirmation page will open, please, download your invoice and/or payment receipt here, you will not receive those documents via email.
Participation in satellite events
Indicate in the registration form below which satellite events you will participate in. We will pass on your intention to participate to the organizer of the specific event. They will then inform you of the further steps to be taken to finalize your registration.
Accommodation
We made block bookings at three different hotels, making sure we can offer rooms for all budgets. Rooms can be booked for a maximum of three nights: Sunday 23.11 to Monday 24.11; Monday 24.11 to Tuesday 25.11 and Tuesday 25.11 to Wednesday 26.11.
Rooms can be booked by registered participants only, on a first-come-first-served basis. You will find the booking link in the confirmation email you will receive after registration.
Once the block bookings are complete, availability at these particular hotels can no longer be guaranteed and prices will go up. Participants are of course free to arrange their own accommodation.
Hotel |
#rooms |
Price | Incl. | Excl. |
Shuttle* |
Sheraton Brussels Airport |
80 |
Single: 190 € prpn*
Double: 210 € prpn* |
Breakfast, city taxes | na |
na |
Aparthotel Adagio Access Brussels Airport |
50 |
Single: 119 € prpn*
Double: 129€ prpn* |
Breakfast | City tax: 5,5€ pppn** |
YES |
IBIS Budget Brussels Airport |
50 |
Still under negotiation | Under negotiation | Under negotiation |
NO |
*prpn = per room per night – ** pppn = per person per night
*Shuttle: As shuttle services are operated by the hotel and not by the conference organiser, we will try to assist you as good as we can, but cannot guarantee transfers deviating from the usual itinerary.
Travel Vouchers
A limited number of 30 travel vouchers, worth €500 each, will be made available through the Pilots4U powered by CoPilot project. Start-ups, not older than 5 years, and located more than 300 km from Brussels will be able to apply. The call (OC3 – Part 3) opens on 14 August 2025 and closes on 14 October 2025 (5 pm CET). More info soon at: https://copilot-project.eu/open-calls/.